Word, Excel and Outlook, always up to date.
Microsoft 365 Apps are the Office tools your team uses every day. We deploy them to every device, keep them updated and support the people who use them.
What Microsoft 365 Apps covers
What is Microsoft 365 Apps?
Microsoft 365 Apps is the current name for the Office desktop applications: Word, Excel, PowerPoint, Outlook and OneNote, plus Access and Publisher on Windows in some plans. Each user can install them on up to five PCs or Macs, five tablets and five phones.
Apps are updated automatically, so you are no longer buying a new version every few years. They are also built for collaboration: documents saved to OneDrive or SharePoint can be edited by several people at once.
The plan you pick decides whether staff get the full desktop apps or only web and mobile versions. Choosing the right mix by role can reduce cost without hurting productivity.
The apps come in three flavours. Desktop apps are installed on a computer and run with full features, offline if needed. Web apps run in a browser and cover everyday editing. Mobile apps run on phones and tablets for viewing and quick edits.
Because they connect to OneDrive, SharePoint and Teams, the apps are also the front end to your files and collaboration. When a document is saved in the cloud, anyone with access can edit it with you, and AI features like Copilot can work with it.
What Microsoft 365 Apps can do.
Word, Excel and PowerPoint
The core tools for documents, spreadsheets and presentations, with cloud features and templates.
Outlook
Email, calendar and contacts, with the new Outlook and classic Outlook options during the transition.
OneNote
Digital notebooks for meetings, projects and research.
Access and other PC apps
Additional desktop applications for Windows in certain plans.
Real time co-authoring
Edit the same document at once, with comments and change tracking.
Install on multiple devices
Each user can install on up to five PCs or Macs, five tablets and five phones.
Update channels
Choose how quickly your users get new features, so changes are tested first.
Security by default
Macros from downloaded files are blocked by default, reducing a common attack route.
How Microsoft 365 Apps works.
Install
Apps are deployed to each device through Intune or our management tools.
Sign in
Users sign in and apps activate with their Microsoft 365 licence.
Update
Apps update themselves on a channel we choose, balancing new features and stability.
Collaborate
Files saved to the cloud are shared and edited together.
What happens behind the scenes.
Microsoft 365 Apps are installed using a technology called Click-to-Run, which downloads and updates them from Microsoft’s servers. Administrators choose an update channel and can schedule updates, and the apps are managed centrally through Intune or other tools.
Licensing is linked to the user’s account. When a person signs in, the apps activate for that licence. If the licence is removed, the apps eventually move to read only mode, which protects against unauthorized use.
How it benefits your business.
Always current software removes the cost and disruption of periodic upgrades, and security fixes arrive quickly. For a business, that means fewer vulnerabilities and fewer compatibility problems with clients.
Collaboration features save time. Instead of emailing versions back and forth, teams work in one file with comments and tracked changes, and the history shows who did what.
Choosing the right licence by role also controls cost. People who only need to read and lightly edit may be well served by web apps, while power users in Excel and Outlook get the full desktop apps.
The benefits at a glance.
Always current
Security fixes and features arrive automatically.
Use on several devices
Install on PC, Mac, tablet and phone.
Real time co-authoring
Work in the same file together.
Predictable licensing
One subscription instead of old perpetual licences.
Right tool for each role
Mix desktop and web licences to save money.
Better security
Modern versions block risky macros and content.
Licensing: Desktop apps in Business Standard, Premium and Apps for business. Web and mobile apps only in Business Basic. Plans and features change, so we confirm current licensing with you before you buy.
What this looks like day to day.
A finance team emails a budget spreadsheet around and ends up with five versions. After moving to Excel on SharePoint, all five people work in the same file, see each other’s changes, and the file history shows exactly how the numbers moved.
This is an illustrative example of how the feature is used, not a description of a specific client.
Mistakes we see, and how we avoid them.
Overlooking add-ins and macros
Critical add-ins can fail after a change. Inventory and test them.
Mixed Office versions
Old and new versions side by side cause support problems and compatibility issues.
Unmanaged updates
If updates are not controlled, features appear unannounced. Pick a channel and plan.
Paying for desktop apps for everyone
Some roles do not need them. Right size the licences.
Microsoft 365 Apps with Infinity.
Deployment and updates
Roll out and manage apps across all devices.
Learn moreMigration from older Office
Move from Office 2016 or 2019 and fix compatibility issues.
Learn moreLicence right sizing
Match plans to roles to avoid overpaying.
Learn moreOutlook profiles and add-ins
Setup, repair and add-in management.
Learn moreMacro and security settings
Block risky content without breaking approved macros.
Learn moreUser help
Quick answers from our help desk.
Learn moreWhat is the difference between Office 2021 and Microsoft 365 Apps?
Office 2021 is a one time purchase with no new features. Microsoft 365 Apps is a subscription with continuous updates, cloud features and more.
How many devices can each person use?
Each licensed user can install the desktop apps on up to five PCs or Macs, plus tablets and phones.
Do all staff need the desktop apps?
Not always. Staff who only read and edit lightly may be fine on web apps, which can reduce cost.
Will our old macros and add-ins work?
Often yes, but some do not. We test critical ones before a migration.
Can you manage updates?
Yes. We control the update channel and timing so important changes are tested first.
Talk to us about Microsoft 365 Apps.
Book a free consultation. We will look at your current setup and show you where it fits.
Tell us about your IT.
We answer almost every inquiry within one business day.